Digital transformation in Erasmus Mobility Application Procedures: Transforming a paper-based workflow into an online system

Conference proceedings article


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Publication Details

Author list: Cardoso, A., Seruca, I., Tylšar, O., Vavřinec, D., & Neustupa, Z.
Place: Valencia
Publication year: 2019
ISBN: 978-84-09-08619-1
Languages: English-Great Britain (EN-GB)


In the process of organising exchange mobility, students and higher
education staff members must conclude trilateral Learning Agreements
that are the basis for the recognition of academic qualifications
obtained abroad. According to the PRIME survey, conducted by the Erasmus
Student Network in 2010-11, while Learning Agreements (LA) documents
may be considered essential to an adequate organisation of credit
mobility, there are several issues that hamper their preparation. In
fact, the interlocutors involved are often not clearly defined, the
information needed to build the agreements is rarely available online
and in up to 75% of the cases, students need to change their learning
agreements after their arrival at the receiving Higher Education
Institutions (HEI), usually due to changes in their study plans abroad.
Furthermore, as the process is mainly paper-based, it is error prone and
time consuming.

This paper describes the project developed by the authors, including two
Postgraduate Erasmus students, conducted in the context of Erasmus+
Student Mobility for Placements (SMP) at Portucalense University (UPT).
The aim of the project is to develop a web-based software platform to
automate the process of submitting applications for UPT students
exchange and UPT academic and non-academic staff exchange (STA and STT)
within the Erasmus+ programme. The application was termed
“ErasmusOnlineLAapp” and addresses the dematerialization of the process
of organising exchange mobility, transferring a paper-based workflow,
which is reliant on timely postal deliveries for signature purposes,
into an online system that will allow students to gain considerable time
when preparing their studies abroad and induce a greater degree of
flexibility and efficiency when needing to revise the Learning


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Last updated on 2019-13-08 at 00:46